2024 Annual Meeting Speaker Instructions

Presentation Overview
The format of each session will vary based on the design by your session organizers. Your session organizers will inform you of the amount of time you have to speak, any formatting information, or other constraints on your presentation.

Presentation Specifications
If your session organizer has instructed you to prepare a presentation, please prepare it in widescreen format (16:9 aspect ratio). Click here to learn how to change your slide size.

Final Presentation Upload
Your final powerpoint or google slides presentation must be uploaded to your session’s designated google drive folder by 3:00 PM Pacific Time on Monday April 8, 2024. Your session’s Technical Session Organizer will share this link with you by email. Note, you need a google account to upload to a google drive folder. If you do not have a google account, your session’s Technical Session Organizer can assist with the upload.

After 3:00 PM on April 8, your presentation files will be downloaded to your session’s presentation computer. If you must make changes to your slides after the Monday deadline, please arrive at your session room at least 30 minutes prior to your speaking time to upload it to the presentation computer using a USB flash drive. All speakers are encouraged to arrive at their session room at least 15 minutes early to check their slides before presenting.

Room AV and Setup Details
2024AM sessions will take place in the Sheraton Grand on level 2 and 3. The presentation rooms will include the following AV equipment:

  • A projector and screen
  • Computer connected to projector
  • Podium with microphone
  • Panel table with microphones for use by any panelists
  • Speakers to play audio from all microphones and any embedded videos
  • Audience seating in theater style or rounds

Important Things to Note

  • You will not be allowed to disconnect the computer provided in the AV setup to connect your own computer to use when presenting.
  • While there is WiFi throughout the meeting venue, it is not reliable enough to use during your presentation. Please be sure all videos and presentation elements are embedded into your presentation file, not using the internet.

Publicly Posting Presentation Files

After the 2024AM, EERI Staff will be compiling all presentations and post them publicly online in EERI’s Digital Library. Please notify Silvana Cobos (This email address is being protected from spambots. You need JavaScript enabled to view it.) by April 8, 2024 if you do not want your presentation posted.